Guidelines and Forms

State and chapter leaders, start your leadership year armed with the tools you need to succeed!

Read on to find the information you need, or click below to jump to a certain section:

National Submission Deadlines and Forms
National Documents
State and Chapter Documents

Any deadline that falls on a weekend will be extended to the following business day. For additional AAMA documents, go to Downloads.

National Submission Deadlines and Forms

May 1*: Nominations to the AAMA Board of Trustees via the AAMA Officer and Trustee Nomination Form / AAMA Officer and Trustee Nomination Form

Materials to Include with the Completed Form:

Professional CV
List of organizational activities
Medical Assisting Today Platform and Vital Stats Form

Want to know more before applying? Read AAMA Officer Qualifications to inform your decision to run for office.

*Extended deadline of June 18, 2024, for the AAMA Speaker of the House position.

May 15: The 2026 AAMA Annual Conference Site Consideration Form

June 1: AAMA Bylaws Amendments and Resolutions (notice/deadline sent by mail)

June 1: Life Membership Application

June 18*: Nominations to the Speaker of the House of the AAMA Board of Trustees via the AAMA Officer and Trustee Nomination Form / AAMA Officer and Trustee Nomination Form

June 23: Delegates and Alternates Form

July 1: Dues Verification (form sent by email)

July 1: State and Chapter Officer Election Notification

(Note: The state or chapter immediate past president must notify the AAMA to ensure new leaders get mailings and can access leader information on the AAMA website. All officers must be current members and in compliance with their state and/or local bylaws.)

July 1: AAMA Conference Program Advertising Insertion Order

July 15: Excel Awards Entries and Nominations

July 15: Medical Assistant Employer of the Year Award

July 15: Student Essay Competition

July 24: Educational Support Information & Form / Educational Support Information & Form

Aug. 1: Volunteer Leadership Application

Aug. 1: Join the Task Force for Test Construction

Dec. 1: AAMA Representatives Bureau Request Form

National Documents

AAMA Bylaws | Refer to the AAMA Bylaws (in the Members-Only Downloads section) for information on how the trilevel association works, including constituent societies, classes of membership, and leadership qualifications, elections and terms.

House of Delegates

Leadership | Interested in becoming a trustee or officer of the AAMA Board of Trustees? Use the following documents to submit your nomination to the AAMA Nominating Committee by May 1:

AAMA Officer and Trustee Nomination Form / AAMA Officer and Trustee Nomination Form
CMA Today Platform and Vital Stats Form
AAMA Officer and Trustee Qualifications
Volunteer Leadership Position Descriptions (Members-Only Downloads)

AAMA Branding and Logo Usage Guides | Refer to AAMA Branding and Logo Usage Guide to gain a better understanding of the AAMA registered trademarks and symbol usage as well as AAMA logos, including state and chapter, affiliate AAMA, and CMA (AAMA)^® logos. Use CMA (AAMA) Logo and Branding Usage Guide to get to the heart of the matter on why using the phrase “Certified Medical Assistant^®” or the initialisms “CMA (AAMA)” or “CMA,” by anyone who has not maintained currency of the CMA (AAMA) credential is both incorrect and a matter of intellectual property law.