Guidelines and Forms

State and chapter leaders, start your leadership year armed with the tools you need to succeed!

Read on to find the information you need, or click below to jump to a certain section:

Any deadline that falls on a weekend will be extended to the following business day. For additional AAMA documents, go to Downloads.

National Submission Deadlines and Forms

​May 1: Nominations to the AAMA Board of Trustees (form/deadline sent by mail)

June 1: AAMA Bylaws Amendments and Resolutions (notice/deadline sent by mail)

June 1: State and Chapter Officer Election Notification
(Note: The state or chapter immediate past president must notify the AAMA to ensure new leaders get mailings and can access leader information on the AAMA website. All officers must be current members and in compliance with their state and/or local bylaws.)

June 1: Dues Verification (form sent by mail)

June 1: Life Membership Application

June 1: Delegate/Alternate Submission

July 1: AAMA Conference Program Advertising Insertion Order

July 1: Excel Awards Entries and Nominations

July 1: CMA (AAMA) Employer of the Year Award

July 1: Student Essay Competition

Aug. 1: Volunteer Leadership Application

Aug. 1: Join the Task Force for Test Construction

Oct. 30: Representatives Bureau Request Submission (email to request form)


National Documents

AAMA Bylaws  |  Refer to the AAMA Bylaws (in the Members-Only Downloads section) for information on how the trilevel association works, including constituent societies, classes of membership, and leadership qualifications, elections and terms.

House of Delegates

AAMA Branding and Logo Usage Guides  |  Refer to AAMA Branding and Logo Usage Guide to gain a better understanding of the AAMA registered trademarks and symbol usage as well as AAMA logos, including state and chapter, affiliate AAMA, and CMA (AAMA)® logos. Use CMA (AAMA) Logo and Branding Usage Guide to get to the heart of the matter on why using the phrase “Certified Medical Assistant®” or the initialisms “CMA (AAMA)” or “CMA,” by anyone who has not maintained currency of the CMA (AAMA) credential is both incorrect and a matter of intellectual property law.

State and Chapter Guides